ARSFC Digital Passport

The ARSFC Digital Passport is an innovative attendance and engagement system designed to guide participants through the full conference journey while verifying participation across the main sessions.

Through session-based digital checkpoints, participants will be able to complete their conference journey and become eligible for the official ARSFC Certificate of Attendance.

🎓 Certificate Eligibility: Certificates of Attendance will be issued only to participants who complete the required Digital Passport checkpoints and attend all main conference sessions or at least 8 checkpoints.

🧭 Your ARSFC Journey Map

Participants will move through the conference by completing digital checkpoints. Each checkpoint represents an important stage in the ARSFC experience.

1️⃣ Registration Initial check-in	2️⃣ Opening Start the journey	3️⃣ Keynote Global-to-local impact	4️⃣ Session I Sustainable Health	5️⃣ Session II Social & Financial Sustainability
6️⃣ Youth Launch Sustainability Club	7️⃣ Session III AI & Digital Future	8️⃣ Session IV Climate & Urban Futures	9️⃣ Panel Policy & Impact	🔟 Closing Final checkpoint

📲 How the Digital Passport Works

1. Register

Participants complete conference registration and receive their digital participation identity.

2. Attend

Participants attend the main conference sessions according to the official ARSFC program.

3. Scan

At selected times, participants scan the session QR code to confirm their presence.

4. Earn

Participants who complete all required checkpoints become eligible for the Certificate of Attendance.

✅ Attendance Verification Model

Verification Step	Purpose	Method
Registration Check-In	Confirm participant arrival	Digital registration or QR scan
Session QR Code	Verify session attendance	QR displayed during selected session window
Session Code	Reduce false check-ins	Code announced live during session
Timestamp Record	Document attendance timing	Automatic digital timestamp
Completion Review	Confirm certificate eligibility	Organizing committee verification

Certificate Eligibility Pathway

Certificate of Attendance Rule

Participants must complete all required Digital Passport checkpoints to be eligible for the official ARSFC Certificate of Attendance.

Eligible: Participant completed registration and all required session checkpoints.

Not Yet Eligible: One or more required session checkpoints are missing.

🛡️ How We Ensure Real Attendance

⏱️ Limited-Time QR Codes

QR codes are displayed only during a short attendance window, preferably near the end of each session.

🔐 Live Session Codes

A session-specific code may be announced live and entered during digital check-in to confirm that the participant was physically present.

🕒 Timestamp Verification

Each check-in records the participant’s submission time, allowing the organizing committee to verify attendance windows.

👥 On-Site Monitoring

Organizers and volunteers may support attendance validation at key checkpoints to ensure smooth and reliable participation tracking.

📊 Passport Progress Example

Participants may track their progress as they complete each checkpoint:

✅ Registration	✅ Opening Session	✅ Keynote Address
✅ Session I	✅ Session II	⬜ Session III
⬜ Session IV	⬜ High-Level Panel	⬜ Closing Remarks

Progress Example: 5 / 9 Completed

This is a visual example. Actual progress will be based on verified session check-ins.

Strategic Vision: The ARSFC Digital Passport transforms attendance tracking into an engaging, transparent, and participant-centered experience while supporting accurate certificate eligibility verification.

The Digital Passport system will be implemented according to the final conference registration and attendance verification procedures.